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Travel, Hotels & Visas

Travel to Tucson

Tucson is served by the Tucson International Airport (TUS) with flights to major hubs within the US. Phoenix Skyharbor (PHX) airport is a 2 hour drive. Taxi's from TUS should take about 15 minutes and cost approximately $30 to reach the University of Arizona campus - about 9 miles. There are no direct public bus or train services from the airport to the campus. Some Tucson hotels offer free shuttle service to the airport. Check with your hotel for this service. There is also a van service that costs approximately $18 per person, with lower rates for additional persons of two or more traveling together. From PHX there is a special shuttle service (Tucson Shuttle) that costs approximately $40. Cars can be rented at either airport.

The conference will take place in two campus buildings. The main auditorium (Crowder Hall) of the Music Building (2nd and Olive) will be used for the Plenary talks from 8:30-10:30 each morning. The remaining oral, poster and Exhibitor presentations (as well as registration and all coffee breaks) will be in the Student Union (James E Rodgers and Mountain). Parking is very tight on campus, and it is suggested that you leave cars at your hotel if possible. We are working on special arrangements, but have not yet secured reserved spaces. Please check with us Sunday, Sept. 14th at the registration desk if you will require parking during the week. On Sunday parking is free, and cars can be accommodated at the Second Street Garage just to the north of the Student Union building.


Hotel Reservations

Tucson has a wide variety of hotels with an wide range of available rates and booking types. The local organizing committee has designated two conveniently located hotels as CONFERENCE hotels. Reservations can be booked directly from the links below. Other hotel links are included as well, but no special rates or room blocks have been arranged with these providers.

Designated Conference Hotels

A-Loft Tucson - A special conference rate of $119 per night has been arranged. Please book directly through this link or call Chris Montgomery at 1-520-908-6822 (

Tucson Marriott University Park - Special nightly rate of $129. Call 1-888-236-2427 and use group code IRMS, or ask for the IRMMW-THz 2014 Conference rate. More simply, you can Book directly through this link.


Additional Hotel Choices (no specially arranged rates or room blocks)

Hotel Name Street Address
in Tucson
Walk Time
Bus Route
(if any)
Adobe Rose Inn 940 N. Olsen Ave. 0.7 14 None $150
The Big Blue House Tucson Boutique Inn   144 E University Blvd. 1.1 23 None $120
Arizona Inn 2200 E Elm Street 1.4 27 15 $299
Catalina Park Inn 309 East 1st Street 0.9 19 None $150

Visa Information, Visa Letters

Conference participants should familiarize themselves with Visa requirements well in advance of the conference. The IRMMW-THz 2014 organizers encourage you to apply for a Visa as early as possible, at least three months prior to the conference. Please note that some consulates may have backlogs in processing Visa applications. Contact your consulate for more information.

In general, IRMMW-THz conference organizers cannot intervene with US embassies or the US State Department on behalf of conference participants. However, if you need a personal letter of invitation to attend the conference, one can be automatically generated and downloaded by going to our Abstract Submission site.
Link for Abstract Log in:
After you log in, you will see the link for the visa invitation letter.

Please feel free to contact our General Secretary, Hao Xin, if you have questions or need further assistance:

Important web links for Visa requirements:
Recently, the US State Department has updated its visa policies to increase security for citizens and visitors. It is likely that obtaining a visa will take longer than it has in the past, and you will find that new security measures have been put in place. For details that may apply specifically to you, check with your nearest consulate or visit

Visa information for scientists visiting the US: 
Visa waiver information: