ABSTRACT SUBMISSION

Pre-submission (visa purposes)

Prospective authors requiring a visa for travel to the United States are welcome to submit a 200-word abstract of their work (text-only) by January 1st, 2026.  This short abstract will be evaluated by the TPC based on its fit to the conference scope and likelihood of the work (upon submission of a full abstract) being accepted for presentation at the conference. Upon this review, they will be provided with a preliminary acceptance and a visa letter.

Link to the pre-submission form: https://forms.gle/qBr3CTqxxM1Yd5yR7

Author Instructions for the abstract submission

The abstract submission system will go live on January 1st, 2026.

1. Confirm that your updated, final abstract is prepared using this template: IRMMW-THz2026_ABSTRACT_template

2. Convert your paper to the IEEE compatible PDF

Navigate to IEEE PDF eXpress site.

Login to your profile using conference ID 61726X

Go to “Dashboard” and then create a new title.

Enter the paper title, then upload your file and convert.

Once converted, you will download the IEEE compatible PDF for then uploading it to our submission system

3. Submit your abstract through the conference submission system in Whova:

Click on the following link, which will bring you to the abstract submission form:

https://whova.com/call_for_speakers/yfEiWfxUS7HFW75K95%40EOuw76nOr67PNTgMyxGtiEcl-FAXb2XgJqaLmLJTXrGyi/

Author Instructions for the final submission

  • Convert your paper to the IEEE compatible PDF:
  • Login to your profile using conference ID 61726X.
  • Find your abstract in the table.
  • In the "Action" column press the circular arrow with popup title "Try again".
  • Go through the process on screen and upload your final abstract when promted.

Please check that you maintain the same paper ID as the original submission. Do not create a new title.

  • Go to your submission page and upload the PDF abstract generated by IEEE PDF eXpress using the “Attach” button during the final abstract submission process.

The deadline for submission of final, accepted abstracts is August 15th, 2026 (maximum 2 pages for all applicants)